iTunes/Voice Memos/Staff Desktops

Academic Staff are using the Voice Memo feature on iOS devices for research and business note taking. Currently central IT does not support this feature on iOS, and refer staff to Google for solutions.

The following are some quick notes to orientate you with Voice Memos.

Synch Voice Memos
Check that the desktop has been configured to allow synchronising from the iOS device on which the Voice Memo has been recorded. (NOTE: For some staff that have been migrated from Windows XP to Windows 7 this will require some repair works as iTunes will have had files dropped into the user directory but will not have been associated with either the devices or Apple store account.)

In iTunes once the device is connected check the synchronisation setting. Ensure ‘Music > Sync Music’ is ticked, and that ‘Music > Include voice memos’ is ticked.

synch

When the files are successfully synchronised they will be located in the following location on the hard drive;

Windows XP:
C:\Documents and Settings\%username%\My Documents\My Music\iTunes\iTunes Music\Voice Memos\

Windows 7:
C:\Users\%username%\My Documents\My Music\iTunes\iTunes Music\Voice Memos\

OS X:
/Users/username/Music/iTunes/iTunes Music/Voice Memos/

VoiceMemos

Create a short cut
For staff members who are regularly accessing voice memos, it is good to create a shortcut on their desktop pointing directly to the /Voice Memos/ folder.

Working with memos
Voice Memos are saved in an .m4a (MPEG AAC, mp4a) format, files can be renamed to .mp4 if required by external applications.

codec

Converting MP4 to MP3
These files can be converted to mp3 (or other formats) but will lose any mp4 specific features such as chapters and indexing if they have been used.
The software that I normally use for the conversion is a licensed audio conversion tool, an alternative easy to use tool for this conversion is;

Free M4a to MP3 Converter 8.0
=============================
Copyright (c) 2003-2013 ManiacTools
http://download.cnet.com/Free-M4a-to-MP3-Converter/3000-2140_4-187723.html

You can drop the file that you wish to convert into the open application, and then press convert. By default it will create an mp3 copy of the file in the location of the original m4a file.

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